These terms and conditions (“Terms”) govern the agreement between the Sponsor (“Sponsor”) and WMH Media LLC (“WMH Media”) for the event sponsorship outlined in the corresponding proposal, order form, or invoice (the “Proposal”). By signing the Proposal, paying any invoice, submitting sponsor materials, registering attendees, or otherwise participating as a sponsor, Sponsor agrees to these Terms. 

Event Participation: Sponsorship benefits, including event attendance and participation, are contingent upon full payment of the sponsorship fee by the due date specified in the Proposal and/or invoice. WMH Media reserves the right to deny access to any sponsor representatives or attendees who do not comply with event rules, venue policies, safety requirements, or reasonable directions from WMH Media staff. 

Sponsorship Fees and Payment: The total sponsorship fee, payment terms, and due dates are outlined in the Proposal and invoice. Payment must be made in accordance with the stated terms to secure sponsorship benefits. Non-payment by the due date may result in cancellation of the sponsorship and forfeiture of reserved sponsorship benefits. 

Cancellation Policy: Sponsorships are non-cancellable after purchase. If Sponsor cancels its sponsorship for any reason after purchase, Sponsor forfeits all sponsorship payments made, and WMH Media has no obligation to provide a refund or credit. 

Attendee Registration, Changes, and Late Cancellations: Sponsorship levels include a set number of attendee registrations. Sponsor is responsible for providing attendee names and requested registration details by the registration deadline stated in the Proposal or sponsor instructions. If no deadline is stated, the registration deadline is thirty (30) calendar days prior to the event. Sponsor may request attendee substitutions by email; substitutions requested after the registration deadline are subject to a $150 administrative fee per substitution and are subject to WMH Media approval and event capacity. If an attendee cancels after the registration deadline or does not attend for any reason, Sponsor will not receive a refund or credit for that attendee and will be charged a $500 late cancellation fee per attendee. Sponsor agrees these fees are reasonable charges to cover costs WMH Media commits to in advance based on attendee counts, including catering guarantees, venue commitments, staffing, and printed materials. 

Additional Attendees: Any additional attendees beyond those included in the sponsorship package must be approved in advance by WMH Media. Additional attendees are subject to capacity, event policies, and any applicable additional fees communicated by WMH Media. 

Use of Sponsor Branding and Materials: By agreeing to sponsor the event, the Sponsor grants WMH Media a non-exclusive, royalty-free license to use the Sponsor’s name, logo, and other branding materials (“Sponsor Materials”) in event-related materials, including promotional materials, event programs, signage, digital marketing, and post-event recap content. The Sponsor represents and warrants that it has the right to grant WMH Media the license to use Sponsor Materials and agrees to indemnify and hold WMH Media harmless from any claims related to the use of Sponsor Materials. 

Event Changes and Cancellation by WMH Media: WMH Media reserves the right to make reasonable changes to the event date, location, schedule, speakers, or format as necessary. If WMH Media cancels the event, the Sponsor will be entitled to a refund of sponsorship fees actually paid. If the event is rescheduled, Sponsor’s sponsorship will apply to the rescheduled event unless Sponsor provides written notice requesting a refund within ten (10) calendar days of WMH Media’s reschedule notice. 

Sponsor and Attendee Conduct: Sponsor and its attendees must comply with event rules, venue policies, and applicable laws. WMH Media may remove any attendee for disruptive, unsafe, harassing, discriminatory, or otherwise inappropriate conduct, without refund or credit. 

Liability and Indemnity: WMH Media will not be liable for any indirect, incidental, or consequential damages arising from the Sponsor’s participation in the event. The Sponsor agrees to indemnify and hold harmless WMH Media, its affiliates, officers, and employees from any claims, damages, or losses arising from the Sponsor’s activities related to the event, including but not limited to claims related to Sponsor-provided content or materials. 

Confidentiality: Both parties agree to maintain the confidentiality of any proprietary or confidential information disclosed during the course of the sponsorship arrangement, except where disclosure is required by law or necessary for the execution of event-related obligations. 

Force Majeure: WMH Media will not be held liable for any failure to perform or delay in performance due to circumstances beyond its control, including but not limited to acts of God, natural disasters, war, terrorism, labor disputes, or government restrictions. 

Entire Agreement: These Terms, along with the Proposal, constitute the entire agreement between the Sponsor and WMH Media with respect to the event sponsorship. Any modifications to these Terms must be made in writing and signed by both parties. 

 By agreeing to these Terms, the Sponsor confirms its understanding and acceptance of the obligations and conditions set forth herein.